Meet Shepherd.
Ask for the work you need done.
Schedule a Sunday, pull a giving report, build a list or draft a service plan by describing what you need. Shepherd works across Serve, Core and Give, follows your permissions, and checks with you before contacting anyone.
Included with Complete and Multi-Site. One monthly allowance covers Serve, Core and Give for your whole team.
Shepherd
Scheduling
What it does
Use everyday language to schedule, report and organize.
Shepherd can help with common work across Serve, Core and Give, from schedules and service plans to forms, lists and funds. It uses the same permissions you have.
Scheduling suggestions with reasons
Shepherd looks at who usually says yes to a service, who has served in a position before, who hasn’t served in a while, who’s away and who likes to serve with their household. Each pick comes with its reasons and a backup.
Early warning on the schedule
When someone declines, team leaders are told who could step in. Shepherd also points out people who often decline a particular service, and people who have served most of the last several weeks.
Reports from a question
“How much did we bring in last month?” “Who came for the first time this month?” “Who on worship isn’t getting used?” Ask the way you’d ask a colleague, and Shepherd answers from your church’s data.
Create and update records
Ask it to build a form, draft an event, set up a service plan, add a family or start a list of tasks. Shepherd makes the change in Sanctuary and tells you what it did.
Routines
“Every Monday at 7, email me giving by fund and campus.” Shepherd turns that into a routine that runs daily, weekly or monthly and sends the result in the app, by email or to a team chat.
Scheduling preferences it keeps
“Try to schedule Sam and Jo together.” “Don’t flag our worship leader as overused.” Shepherd saves rules like these and applies them when it schedules. You can review them and remove any you no longer need.
How suggestions work
Recommendations improve with context
A learning period at the start
Until four services have responses, Shepherd tells you its picks are more likely to miss. It still schedules for you and is upfront about how much it knows.
It recognizes serving patterns
Over time it sees who tends to accept the early service and decline the late one, who has experience in a position, who is new, and who has been serving a lot lately.
Each suggestion shows its reasons
Picks list what influenced them and name a backup, and warnings name the person and the pattern. You make the final call, with a draft to start from.
Sunday · a second look
12 of 14 seats filled — 10 scheduled by Shepherd, 2 by hand.
Gaps
Production · Livestream — Dani Park could take it (has done it 4 times)
Watch
Marcus on sound has not answered and declines 3 of 5 Sunday 9am requests.
Improvement
Elena → Priya on vocals — Priya has not served in 5 weeks and almost always says yes.
The hub
Scheduled routines, and a clear view of usage
Routines
Describe a routine once, such as “every Friday, list any unfilled spots for Sunday and who could cover,” and it becomes a card you can edit, pause or run right away. Recent runs are kept, so you can look back at earlier results.
Monday giving by fund and campus
Every Monday at 7:00am
Friday: who’s uncovered for Sunday
Every Friday at 9:00am
First-time visitors this week
Every Monday at 8:00am
Usage, in plain words
170 / 500
credits used this month
At this rate you’ll finish the month with about 190 credits to spare.
See where credits went each day, across chat and routines. Administrators can also see usage by person, which makes the monthly allowance easy to plan around.
Right where you are
Available wherever you’re working
Open from anywhere
Shepherd has a button on every page. Ask about the person, event or date you’re looking at, and it knows which one you mean.
Helpful suggestions in context
On pages where it can help, such as the schedule, Shepherd briefly offers a relevant next step without interrupting your work.
For your staff and leaders
Administrators, team leaders and staff with scheduling, Core or Give access can use Shepherd, each within the permissions they already have.
Built for a church
Safeguards built in
Only what you can see
Shepherd can see only what the person asking is allowed to see, and only within your church. That is enforced by Sanctuary’s servers, not left to the AI.
It asks before contacting anyone
Texts, emails, schedule requests, team chat messages and statements wait for you to confirm. Routines send results only to the people you choose, and they can’t change anything.
Your core records stay protected
Shepherd can’t delete people, teams, services, songs or gifts. Removing any of those stays with your staff.
Shepherd comes with Complete
Complete and Multi-Site include Shepherd for your whole team. Start a 30-day free trial and try it on next Sunday’s schedule.